Microsoft Outlook For Mac Shortcuts

03.04.2020by
  1. Microsoft Outlook Keyboard Shortcut
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  3. Microsoft Outlook For Mac Shortcuts Free
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  7. Microsoft Outlook For Mac Shortcuts Download

Knowing some common keyboard shortcuts when working in Outlook 2016 can be a time saver. Here’s a comprehensive list that covers a lot of actions.

Jan 30, 2016 Keyboard Shortcuts for Microsoft Outlook 2016 for Mac (140 Keyboard Shortcuts Tips) Keyboard shortcuts are extremely useful for purposes of improve speed and productivity when working with Outlook. Keyboard shortcuts may consist of one key or combination of two or more keys that allow users an easier way to interact with computer applications. May 02, 2019  Keyboard shortcuts save time no matter what type of computer you use. To help you work faster, here is a list of commonly-used shortcuts for Microsoft Office on Mac. We have included OneNote, Outlook, Excel, PowerPoint, Word, and some basic universal shortcuts to start with.

Knowing some common keyboard shortcuts when working in Outlook 2016 for Mac can be a time saver. When Microsoft introduced Outlook 2011 for Mac, many of the commands you were accustomed to in Entourage 2008 changed. The latest version, Outlook 2016, remains familiar if you upgraded from Outlook 2011. If you are coming from the Windows version of Outlook, you’ll feel more at home. Many interface elements work the same, along with unique features for the Mac such as Full Screen View and Split View support in El Capitan.

If you like to use the keyboard shortcuts to save time and be more productive, make sure to bookmark this page so you can always come back if you forget a shortcut or want to learn a new one.

Microsoft

Common Outlook 2016 Commands

ActionCommand
Save an item⌘ + S
Print an item⌘ + P
Undo the last action⌘ + Z
Redo the last action⌘ + Y
Minimize the active window⌘ + M
Create a new folder in the navigation paneSHIFT + ⌘ + N
Hide the reading pane or show it on the right⌘ +
Hide the reading pane or show it belowSHIFT + ⌘ +
Move the selected item to a different folderSHIFT + ⌘ + M
Copy the selected item to a different folderSHIFT + ⌘ + C
Select all items in the item list, if the item list is the active pane⌘ + A
Minimize or expand the ribbonOPTIONS + ⌘ + R
Hide Outlook⌘ + H
Quit Outlook⌘ + Q

Windows and Dialog Boxes

ActionCommand
Go to Mail view⌘ + 1
Go to Calendar view⌘ + 2
Go to Contacts view⌘ + 3
Go to Tasks view⌘ + 4
Go to Notes view⌘ + 5
Open the Sync Status window or make it the active window⌘ + 7
Open the Sync Errors or make it the active window⌘ + 8
Open the Contacts Search window⌘ + 0
Open the Preferences dialog box⌘ + COMMA (,)
Cycle forward through open windows⌘ + TILDE (~)
Cycle back through open windowsSHIFT + ⌘ + TILDE (~)
Close the active window⌘ + W
Open the selected item⌘ + O
Move forward through controls in a windowTAB
Move back through controls in a windowSHIFT + TAB

Microsoft Outlook Keyboard Shortcut

Search

ActionCommand
Do a basic search in OutlookOPTION + ⌘ + F
Do an advanced search in OutlookSHIFT + ⌘ + F
Find text within an item⌘ + F
Find the next instance of the text you searched for in an item⌘ + G
Find the previous instance of the text you searched for in an item⌘ + SHIFT + G

Mail

ActionCommand
Create a new message⌘ + N
Send the open message⌘ + RETURN
Send all messages in the Outbox and receive all incoming messages⌘ + K
Send all the messages in the OutboxSHIFT + ⌘ + K
Save the open message and store it in the Drafts folder⌘ + S
Add an attachment to the open message⌘ + E
Open the Spelling and Grammar dialog box⌘ + COLON (:)
Check recipient names in the open messagesCONTROL + ⌘ + C
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list⌘ + R
Reply to allSHIFT + ⌘ + R
Forward the message⌘ + J
Open the selected message in a separate window⌘ + O
Clear the flag for the selected messageOPTION + ⌘ + APOSTROPHE (‘)
Mark the selected message as junk mail⌘ + SHIFT + J
Mark the selected message as not junk mail⌘ + SHIFT + OPTION + J
Display the previous messageCONTROL + [
Display the next messageCONTROL + ]
Navigate to the previous pane in the Mail viewSHIFT + CONTROL + [
Navigate to the next pane in the Mail viewSHIFT + CONTROL + ]
Move the selected message to a folderSHIFT + ⌘ + M
Decrease the display size of text in an open message or in the reading pane⌘ + HYPHEN (-)
Increase the display size of text in an open message or in the reading pane⌘ + PLUS (+)
Scroll down to the next screen of text or, if you are at the end of a message, display the next messageSPACEBAR
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous messageSHIFT + SPACEBAR
Delete the selected messageDELETE
Permanently delete the selected messageSHIFT + DELETE
Delete the current message, and, if the message window is open, close it⌘ + DELETE
Mark selected messages as read⌘ + T
Mark selected messages as unreadSHIFT + ⌘ + T
Mark all messages in a folder as readOPTION + ⌘ + T

Calendar

ActionCommand
Create a new appointment⌘ + N
Open the selected calendar event⌘ + O
Delete the calendar eventDELETE
Switch the view to include today⌘ + T
In day view, move to the previous day. In week and work week views, move to the previous week. In month view, move to the previous month.⌘ + LEFT ARROW
In day view, move to the next day. In week and work week views, move to the next week. In month view, move to the next month.⌘ + RIGHT ARROW
Navigate to the previous pane in the Calendar viewSHIFT + CONTROL + [
Navigate to the next pane in the Calendar viewSHIFT + CONTROL + ]

People

Microsoft Outlook Shortcut Icon

ActionCommand
Create a new contact⌘ + N
Open the selected contact⌘ + O
Delete the contactDELETE
Close the current open contact and open the previous contactCONTROL + [
Close the current open contact and open the next contactCONTROL + ]
Navigate to the previous pane in the People viewSHIFT + CONTROL + [
Navigate to the next pane in the People viewSHIFT + CONTROL + ]

Tasks

ActionCommand
Create a new task⌘ + N
Open the selected task⌘ + O
Delete the taskDELETE
Close the current open task and open the previous task in the Tasks listCONTROL + [
Close the current open task and open the next task in the Tasks listCONTROL + ]
Navigate to the previous pane in the Tasks viewSHIFT + CONTROL + [
Navigate to the next pane in the Tasks viewSHIFT + CONTROL + ]

Notes

ActionCommand
Create a new note⌘ + N
Open the selected note⌘ + O
Delete the noteDELETE
Close the current open note and open the previous note in the Notes listCONTROL + [
Close the current open note and open the next note in the Notes listCONTROL + ]
Navigate to the previous pane in the Notes viewSHIFT + CONTROL + [
Navigate to the next pane in the Notes viewSHIFT + CONTROL + ]
Send a note as an email⌘ + J
Send a note as an HTML attachment to an emailCONTROL + + J

Editing and Formatting Text

ActionCommand
Cut the selected text to the Clipboard⌘ + X
Copy a selection to the Clipboard⌘ + C
Paste a selection from the Clipboard⌘ + V
Paste a selection from the Clipboard and match the destination styleSHIFT + OPTION + ⌘ + V
Make the selected text bold⌘ + B
Make the selected text italic⌘ + I
Underline the selected text⌘ + U
Strikethrough the selected textSHIFT + ⌘ + X
Move the cursor left one characterLEFT ARROW
Move the cursor right one characterRIGHT ARROW
Move the cursor up one lineUP ARROW
Move the cursor down one lineDOWN ARROW
Move the cursor to the beginning of the current paragraphOPTION + UP ARROW
Move the cursor to the end of the current paragraphOPTION + DOWN ARROW
Move the cursor to the beginning of the current wordOPTION + LEFT ARROW
Move the cursor to the end of the current wordOPTION + RIGHT ARROW
Delete the character to the left of the cursor, or delete the selected textDELETE
Delete the character to the right side of the cursor, or delete the selected textIf your keyboard does not have a key, use FN + DELETE.
Insert a tab stopTAB
Move the cursor to the beginning of the line⌘ + LEFT ARROW
Move the cursor to the end of the line⌘ + RIGHT ARROW
Move the cursor to the top of the message body⌘ + UP ARROW
Move the cursor to the bottom of the message body⌘ + DOWN ARROW
Move the cursor to the beginning of the selected text⌘ + HOME
Move the cursor to the end of the selected text⌘ + END
Scroll upPAGE UP
Scroll downPAGE DOWN

Flagging messages, contacts, and tasks for follow up

ActionCommand
Flag the selected item for follow up, with Today as Due DateCONTROL + 1
Flag the selected item for follow up, with Tomorrow as Due DateCONTROL + 2
Flag the selected item for follow up, with This Week as Due DateCONTROL + 3
Flag the selected item for follow up, with Next Week as Due DateCONTROL + 4
Flag the selected item for follow up, with No Due DateCONTROL + 5
Flag the selected item for follow up, and add a custom Due DateCONTROL + 6
Flag the selected item for follow up, and add a reminderCONTROL + =
Mark the selected item as CompleteCONTROL + 0
Clear the selected item’s follow-up flagOPTION + ⌘ + APOSTROPHE (‘)

If there are any missing, let us know in the comments. Also, check out our Outlook 2011 article for additional commands.

1. The following table shows frequently used shortcuts in Outlook 2016 for Mac.
+SSave an item
+PPrint an item
+ZUndo the last action
+YRedo the last action
+MMinimize the active window
+Shift+NCreate a new folder in the navigation pane
+NCreate new email (in Mail view)
+ (Backslash)Hide the reading pane or show it on the right
+Shift+ (Backslash)Hide the reading pane or show it below
+Shift+MMove the selected item to a different folder
+Shift+CCopy the selected item to a different folder
+ASelect all items in the item list, if the item list is the active pane
+Option+RMinimize or expand the ribbon
+HHide Outlook
+QQuit Outlook
Fn+FnStart dictation
+Ctrl+' ' (Spacebar)Insert emoji

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2. Work in windows and dialogs
+1Go to Mail view
+2Go to Calendar view
+3Go to Contacts view
+4Go to Tasks view
+5Go to Notes view
+7Open the Sync Status window or make it the active window
+8Open the Sync Errors or make it the active window
+0 (Zero)Open the Contacts Search window
+, (Comma)Open the Outlook Preferences dialog box
+~ (Tilde)Cycle forward through open windows
+Shift+~ (Tilde)Cycle back through open windows
+WClose the active window
+OOpen the selected item
TabMove forward through controls in a window
Shift+TabMove back through controls in a window

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3. Send and receive mail
+NCreate a new message
+ReturnSend the open message
+KSend all messages in the Outbox and receive all incoming messages
+Shift+KSend all the messages in the Outbox
+SSave the open message and store it in the Drafts folder
+EAdd an attachment to the open message
+: (Colon)Open the Spelling and Grammar dialog box
+Ctrl+CCheck recipient names in the open messages
+RReply to the sender of the message or, if the message is from a mailing list, reply to the mailing list
+Shift+RReply to all
+JForward the message
+OOpen the selected message in a separate window
+Option+' (Apostrophe)Clear the flag for the selected message
+Shift+JMark the selected message as junk mail
+Shift+Option+JMark the selected message as not junk mail
Ctrl+ (Opening Bracket)Display the previous message
Shift+Ctrl+ (Closing Bracket)Display the next message
Ctrl+ (Opening Bracket)Navigate to the previous pane in the Mail view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Mail view
+Shift+MMove the selected message to a folder
+- (Hyphen)Decrease the display size of text in an open message or in the reading pane
++ (Plus Sign)Increase the display size of text in an open message or in the reading pane
' ' (Spacebar)Scroll down to the next screen of text or, if you are at the end of a message, display the next message
Shift+' ' (Spacebar)Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message
DeleteDelete the selected message
Shift+DeletePermanently delete the selected message
+DeleteDelete the current message, and, if the message window is open, close it
+TMark selected messages as read
+Shift+TMark selected messages as unread
+Option+TMark all messages in a folder as read

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4. Use Search
+Option+FSearch current folder
+Shift+FDo an advanced search in Outlook (add Item Contains filter for searching)
+FFind text within an item
+GFind the next instance of the text you searched for in an item
+Shift+GFind the previous instance of the text you searched for in an item

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5. Use the Calendar
+2Open the Calendar window
+NCreate a new appointment
+OOpen the selected calendar event
DeleteDelete the calendar event
+TSwitch the view to include today
+Arrow LeftIn Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.
+Arrow RightIn Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the Calendar view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Calendar view

Microsoft Outlook For Mac Shortcuts Free

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6. Work with people and contacts
+NCreate a new contact
+OOpen the selected contact
DeleteDelete the contact
Ctrl+ (Opening Bracket)Close the current open contact and open the previous contact
Ctrl+ (Closing Bracket)Close the current open contact and open the next contact
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the People view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the People view

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Microsoft Outlook Mac Shortcuts

7. Manage tasks
+4Move to the Task window
+NCreate a new task
+OOpen the selected task
DeleteDelete the task
Ctrl+ (Opening Bracket)Close the current open task and open the previous task in the Tasks list
Ctrl+ (Closing Bracket)Close the current open task and open the next task in the Tasks list
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the Tasks view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Tasks view

Outlook For Macintosh

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8. Use notes
+5Move to the Notes window
+NCreate a new note
+OOpen the selected note
DeleteDelete the note
Ctrl+ (Opening Bracket)Close the current open note and open the previous note in the Notes list
Ctrl+ (Closing Bracket)Close the current open note and open the next note in the Notes list
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the Notes view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Notes view
+JSend a note as an email
+Ctrl+JSend a note as an HTML attachment to an email. First place the focus on the note in the list of notes.

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Microsoft Outlook For Mac Shortcuts 2017

9. Edit and format text
+XCut the selected text to the clipboard
+CCopy a selection to the clipboard
+VPaste a selection from the clipboard
+Shift+Option+VPaste a selection from the clipboard and match the destination style
+BMake the selected text bold
+IMake the selected text italic
+UUnderline the selected text
+Shift+XStrike through the selected text
+Ctrl+KInsert a hyperlink
Arrow LeftMove the cursor left one character
Arrow RightMove the cursor right one character
Arrow UpMove the cursor up one line
Arrow DownMove the cursor down one line
Option+Arrow UpMove the cursor to the beginning of the current paragraph
Option+Arrow DownMove the cursor to the end of the current paragraph
Option+Arrow LeftMove the cursor to the beginning of the current word
Option+Arrow RightMove the cursor to the end of the current word
Forward Delete+ { (Opening Brace)Decrease indent
Forward Delete+ } (Closing Brace)Increase indent
DeleteDelete the character to the left of the cursor, or delete the selected text
Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN+DeleteDelete the character to the right side of the cursor, or delete the selected text
TabInsert a tab stop
+Arrow LeftMove the cursor to the beginning of the line
+Arrow RightMove the cursor to the end of the line
+Arrow UpMove the cursor to the top of the message body
+Arrow DownMove the cursor to the bottom of the message body
+HomeMove the cursor to the beginning of the selected text
+EndMove the cursor to the end of the selected text
Page upScroll up
Page downScroll down

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10. Flag messages, contacts, and tasks for follow up
Ctrl+1Flag the selected item for follow up, with Today as Due Date
Ctrl+2Flag the selected item for follow up, with Tomorrow as Due Date
Ctrl+3Flag the selected item for follow up, with This Week as Due Date
Ctrl+4Flag the selected item for follow up, with Next Week as Due Date
Ctrl+5Flag the selected item for follow up, with No Due Date
Ctrl+6Flag the selected item for follow up, and add a custom Due Date
Ctrl+= (Equal Sign)Flag the selected item for follow up, and add a reminder
Ctrl+0 (Zero)Mark the selected item as Complete
+Option+' (Apostrophe)Clear the selected item's follow-up flag

Microsoft Outlook For Mac Shortcuts Download

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Sources: Paul Trepanier

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