Microsoft Outlook For Mac Shortcuts

03.04.2020by admin

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Knowing some common keyboard shortcuts when working in Outlook 2016 can be a time saver. Here’s a comprehensive list that covers a lot of actions.

Jan 30, 2016 Keyboard Shortcuts for Microsoft Outlook 2016 for Mac (140 Keyboard Shortcuts Tips) Keyboard shortcuts are extremely useful for purposes of improve speed and productivity when working with Outlook. Keyboard shortcuts may consist of one key or combination of two or more keys that allow users an easier way to interact with computer applications. May 02, 2019 Keyboard shortcuts save time no matter what type of computer you use. To help you work faster, here is a list of commonly-used shortcuts for Microsoft Office on Mac. We have included OneNote, Outlook, Excel, PowerPoint, Word, and some basic universal shortcuts to start with.

Knowing some common keyboard shortcuts when working in Outlook 2016 for Mac can be a time saver. When Microsoft introduced Outlook 2011 for Mac, many of the commands you were accustomed to in Entourage 2008 changed. The latest version, Outlook 2016, remains familiar if you upgraded from Outlook 2011. If you are coming from the Windows version of Outlook, you’ll feel more at home. Many interface elements work the same, along with unique features for the Mac such as Full Screen View and Split View support in El Capitan.

If you like to use the keyboard shortcuts to save time and be more productive, make sure to bookmark this page so you can always come back if you forget a shortcut or want to learn a new one.

Common Outlook 2016 Commands

Action	Command
Save an item	⌘ + S
Print an item	⌘ + P
Undo the last action	⌘ + Z
Redo the last action	⌘ + Y
Minimize the active window	⌘ + M
Create a new folder in the navigation pane	SHIFT + ⌘ + N
Hide the reading pane or show it on the right	⌘ +
Hide the reading pane or show it below	SHIFT + ⌘ +
Move the selected item to a different folder	SHIFT + ⌘ + M
Copy the selected item to a different folder	SHIFT + ⌘ + C
Select all items in the item list, if the item list is the active pane	⌘ + A
Minimize or expand the ribbon	OPTIONS + ⌘ + R
Hide Outlook	⌘ + H
Quit Outlook	⌘ + Q

Windows and Dialog Boxes

Action	Command
Go to Mail view	⌘ + 1
Go to Calendar view	⌘ + 2
Go to Contacts view	⌘ + 3
Go to Tasks view	⌘ + 4
Go to Notes view	⌘ + 5
Open the Sync Status window or make it the active window	⌘ + 7
Open the Sync Errors or make it the active window	⌘ + 8
Open the Contacts Search window	⌘ + 0
Open the Preferences dialog box	⌘ + COMMA (,)
Cycle forward through open windows	⌘ + TILDE (~)
Cycle back through open windows	SHIFT + ⌘ + TILDE (~)
Close the active window	⌘ + W
Open the selected item	⌘ + O
Move forward through controls in a window	TAB
Move back through controls in a window	SHIFT + TAB

Microsoft Outlook Keyboard Shortcut

Search

Action	Command
Do a basic search in Outlook	OPTION + ⌘ + F
Do an advanced search in Outlook	SHIFT + ⌘ + F
Find text within an item	⌘ + F
Find the next instance of the text you searched for in an item	⌘ + G
Find the previous instance of the text you searched for in an item	⌘ + SHIFT + G

Mail

Action	Command
Create a new message	⌘ + N
Send the open message	⌘ + RETURN
Send all messages in the Outbox and receive all incoming messages	⌘ + K
Send all the messages in the Outbox	SHIFT + ⌘ + K
Save the open message and store it in the Drafts folder	⌘ + S
Add an attachment to the open message	⌘ + E
Open the Spelling and Grammar dialog box	⌘ + COLON (:)
Check recipient names in the open messages	CONTROL + ⌘ + C
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list	⌘ + R
Reply to all	SHIFT + ⌘ + R
Forward the message	⌘ + J
Open the selected message in a separate window	⌘ + O
Clear the flag for the selected message	OPTION + ⌘ + APOSTROPHE (‘)
Mark the selected message as junk mail	⌘ + SHIFT + J
Mark the selected message as not junk mail	⌘ + SHIFT + OPTION + J
Display the previous message	CONTROL + [
Display the next message	CONTROL + ]
Navigate to the previous pane in the Mail view	SHIFT + CONTROL + [
Navigate to the next pane in the Mail view	SHIFT + CONTROL + ]
Move the selected message to a folder	SHIFT + ⌘ + M
Decrease the display size of text in an open message or in the reading pane	⌘ + HYPHEN (-)
Increase the display size of text in an open message or in the reading pane	⌘ + PLUS (+)
Scroll down to the next screen of text or, if you are at the end of a message, display the next message	SPACEBAR
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message	SHIFT + SPACEBAR
Delete the selected message	DELETE
Permanently delete the selected message	SHIFT + DELETE
Delete the current message, and, if the message window is open, close it	⌘ + DELETE
Mark selected messages as read	⌘ + T
Mark selected messages as unread	SHIFT + ⌘ + T
Mark all messages in a folder as read	OPTION + ⌘ + T

Calendar

Action	Command
Create a new appointment	⌘ + N
Open the selected calendar event	⌘ + O
Delete the calendar event	DELETE
Switch the view to include today	⌘ + T
In day view, move to the previous day. In week and work week views, move to the previous week. In month view, move to the previous month.	⌘ + LEFT ARROW
In day view, move to the next day. In week and work week views, move to the next week. In month view, move to the next month.	⌘ + RIGHT ARROW
Navigate to the previous pane in the Calendar view	SHIFT + CONTROL + [
Navigate to the next pane in the Calendar view	SHIFT + CONTROL + ]

People

Microsoft Outlook Shortcut Icon

Action	Command
Create a new contact	⌘ + N
Open the selected contact	⌘ + O
Delete the contact	DELETE
Close the current open contact and open the previous contact	CONTROL + [
Close the current open contact and open the next contact	CONTROL + ]
Navigate to the previous pane in the People view	SHIFT + CONTROL + [
Navigate to the next pane in the People view	SHIFT + CONTROL + ]

Tasks

Action	Command
Create a new task	⌘ + N
Open the selected task	⌘ + O
Delete the task	DELETE
Close the current open task and open the previous task in the Tasks list	CONTROL + [
Close the current open task and open the next task in the Tasks list	CONTROL + ]
Navigate to the previous pane in the Tasks view	SHIFT + CONTROL + [
Navigate to the next pane in the Tasks view	SHIFT + CONTROL + ]

Notes

Action	Command
Create a new note	⌘ + N
Open the selected note	⌘ + O
Delete the note	DELETE
Close the current open note and open the previous note in the Notes list	CONTROL + [
Close the current open note and open the next note in the Notes list	CONTROL + ]
Navigate to the previous pane in the Notes view	SHIFT + CONTROL + [
Navigate to the next pane in the Notes view	SHIFT + CONTROL + ]
Send a note as an email	⌘ + J
Send a note as an HTML attachment to an email	CONTROL + + J

Editing and Formatting Text

Action	Command
Cut the selected text to the Clipboard	⌘ + X
Copy a selection to the Clipboard	⌘ + C
Paste a selection from the Clipboard	⌘ + V
Paste a selection from the Clipboard and match the destination style	SHIFT + OPTION + ⌘ + V
Make the selected text bold	⌘ + B
Make the selected text italic	⌘ + I
Underline the selected text	⌘ + U
Strikethrough the selected text	SHIFT + ⌘ + X
Move the cursor left one character	LEFT ARROW
Move the cursor right one character	RIGHT ARROW
Move the cursor up one line	UP ARROW
Move the cursor down one line	DOWN ARROW
Move the cursor to the beginning of the current paragraph	OPTION + UP ARROW
Move the cursor to the end of the current paragraph	OPTION + DOWN ARROW
Move the cursor to the beginning of the current word	OPTION + LEFT ARROW
Move the cursor to the end of the current word	OPTION + RIGHT ARROW
Delete the character to the left of the cursor, or delete the selected text	DELETE
Delete the character to the right side of the cursor, or delete the selected text	If your keyboard does not have a key, use FN + DELETE.
Insert a tab stop	TAB
Move the cursor to the beginning of the line	⌘ + LEFT ARROW
Move the cursor to the end of the line	⌘ + RIGHT ARROW
Move the cursor to the top of the message body	⌘ + UP ARROW
Move the cursor to the bottom of the message body	⌘ + DOWN ARROW
Move the cursor to the beginning of the selected text	⌘ + HOME
Move the cursor to the end of the selected text	⌘ + END
Scroll up	PAGE UP
Scroll down	PAGE DOWN

Flagging messages, contacts, and tasks for follow up

Action	Command
Flag the selected item for follow up, with Today as Due Date	CONTROL + 1
Flag the selected item for follow up, with Tomorrow as Due Date	CONTROL + 2
Flag the selected item for follow up, with This Week as Due Date	CONTROL + 3
Flag the selected item for follow up, with Next Week as Due Date	CONTROL + 4
Flag the selected item for follow up, with No Due Date	CONTROL + 5
Flag the selected item for follow up, and add a custom Due Date	CONTROL + 6
Flag the selected item for follow up, and add a reminder	CONTROL + =
Mark the selected item as Complete	CONTROL + 0
Clear the selected item’s follow-up flag	OPTION + ⌘ + APOSTROPHE (‘)

If there are any missing, let us know in the comments. Also, check out our Outlook 2011 article for additional commands.

1. The following table shows frequently used shortcuts in Outlook 2016 for Mac.
⌘+S	Save an item
⌘+P	Print an item
⌘+Z	Undo the last action
⌘+Y	Redo the last action
⌘+M	Minimize the active window
⌘+Shift+N	Create a new folder in the navigation pane
⌘+N	Create new email (in Mail view)
⌘+ (Backslash)	Hide the reading pane or show it on the right
⌘+Shift+ (Backslash)	Hide the reading pane or show it below
⌘+Shift+M	Move the selected item to a different folder
⌘+Shift+C	Copy the selected item to a different folder
⌘+A	Select all items in the item list, if the item list is the active pane
⌘+Option+R	Minimize or expand the ribbon
⌘+H	Hide Outlook
⌘+Q	Quit Outlook
Fn+Fn	Start dictation
⌘+Ctrl+' ' (Spacebar)	Insert emoji

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2. Work in windows and dialogs
⌘+1	Go to Mail view
⌘+2	Go to Calendar view
⌘+3	Go to Contacts view
⌘+4	Go to Tasks view
⌘+5	Go to Notes view
⌘+7	Open the Sync Status window or make it the active window
⌘+8	Open the Sync Errors or make it the active window
⌘+0 (Zero)	Open the Contacts Search window
⌘+, (Comma)	Open the Outlook Preferences dialog box
⌘+~ (Tilde)	Cycle forward through open windows
⌘+Shift+~ (Tilde)	Cycle back through open windows
⌘+W	Close the active window
⌘+O	Open the selected item
Tab	Move forward through controls in a window
Shift+Tab	Move back through controls in a window

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3. Send and receive mail
⌘+N	Create a new message
⌘+Return	Send the open message
⌘+K	Send all messages in the Outbox and receive all incoming messages
⌘+Shift+K	Send all the messages in the Outbox
⌘+S	Save the open message and store it in the Drafts folder
⌘+E	Add an attachment to the open message
⌘+: (Colon)	Open the Spelling and Grammar dialog box
⌘+Ctrl+C	Check recipient names in the open messages
⌘+R	Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list
⌘+Shift+R	Reply to all
⌘+J	Forward the message
⌘+O	Open the selected message in a separate window
⌘+Option+' (Apostrophe)	Clear the flag for the selected message
⌘+Shift+J	Mark the selected message as junk mail
⌘+Shift+Option+J	Mark the selected message as not junk mail
Ctrl+ (Opening Bracket)	Display the previous message
Shift+Ctrl+ (Closing Bracket)	Display the next message
Ctrl+ (Opening Bracket)	Navigate to the previous pane in the Mail view
Shift+Ctrl+ (Closing Bracket)	Navigate to the next pane in the Mail view
⌘+Shift+M	Move the selected message to a folder
⌘+- (Hyphen)	Decrease the display size of text in an open message or in the reading pane
⌘++ (Plus Sign)	Increase the display size of text in an open message or in the reading pane
' ' (Spacebar)	Scroll down to the next screen of text or, if you are at the end of a message, display the next message
Shift+' ' (Spacebar)	Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message
Delete	Delete the selected message
Shift+Delete	Permanently delete the selected message
⌘+Delete	Delete the current message, and, if the message window is open, close it
⌘+T	Mark selected messages as read
⌘+Shift+T	Mark selected messages as unread
⌘+Option+T	Mark all messages in a folder as read

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4. Use Search
⌘+Option+F	Search current folder
⌘+Shift+F	Do an advanced search in Outlook (add Item Contains filter for searching)
⌘+F	Find text within an item
⌘+G	Find the next instance of the text you searched for in an item
⌘+Shift+G	Find the previous instance of the text you searched for in an item

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5. Use the Calendar
⌘+2	Open the Calendar window
⌘+N	Create a new appointment
⌘+O	Open the selected calendar event
Delete	Delete the calendar event
⌘+T	Switch the view to include today
⌘+Arrow Left	In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.
⌘+Arrow Right	In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.
Shift+Ctrl+ (Opening Bracket)	Navigate to the previous pane in the Calendar view
Shift+Ctrl+ (Closing Bracket)	Navigate to the next pane in the Calendar view