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1. Microsoft Word Paste And Match Style Mac And Pizza
2. Microsoft Word Paste And Match Style Mac And X
3. Microsoft Word Styles Guide

Applies to: Word 2008, Word 2004

Paste and Match Style Mac Tip #333, 09 April 2008. Here’s an annoyance that often strikes me. While doing research I may copy text from a web page or other source. When I paste that text into Keynote or Pages, it arrives complete with whatever fonts, sizes and colours it had in the web page and no longer fits with my carefully designed. This works all around your Mac, too, so you can try it out in TextEdit, Pages, and so on! Paste and Match Formatting in Microsoft Word. Unfortunately for the sake of consistency, Microsoft Word for Mac does things a tiny bit differently. The end result is basically the same, but the names and process differ. Paste plain text Most word processors have an alternative Paste command—often called Paste Plain Text or Paste And Match Style—that strips the copied or cut text of its original formatting, so that.

Use these AppleScripts to Paste Unformatted Text or Paste and Match Destination Formatting, in just a single click, or with a shortcut key.

Use at your own risk; see the Script Caveat

You can also access these functions without scripts by using the Paste Options clipboard, which appears at the end of a paste and lets you choose Keep Text Only, Match Destination Formatting or Keep Source Formatting. The Paste Options clipboard can be turned on and off in Word>Preferences>Edit.

What's the Difference Between These Two Scripts?

Paste Text Unformatted does exactly what it says, and is equivalent to Keep Text Only. The Mac site Tidbits offers a variant solution for Paste Unformatted that handles a problem with the cursor location, which you might prefer.

Paste Text Matching Destination Format will change the underlying font and style, but if individual words are italicized or bold, it keeps those single-word emphases. It also retains hyperlinks and footnotes within the pasted text.

Installing the Scripts

Word 2008: Download the compiled scripts, double-click to open in Script Editor, and resave them into [username]/Documents/Microsoft User Data/Word Script Menu Items. Follow the instructions to assign keyboard shortcuts as you save the scripts.

See here for instructions on installing the scripts in Word 2004. Or, Word 2004 users might prefer the macro equivalents, found here.

Paste Text Unformatted

tell application 'Microsoft Word'
paste special (text object of selection) data type paste text

activate
end tell

Paste Text Matching Destination Format

Microsoft Word Paste And Match Style Mac And Pizza

tell application 'Microsoft Word'
paste and format (text object of selection) type format surrounding formatting with emphasis

activate
end tell

If you use PowerPoint at work or at home, keyboard shortcuts can be a great time saver. Here are some little-known keyboard shortcuts I’ve discovered over the last few years while working on the PowerPoint team. These keyboard shortcuts are designed for PowerPoint for Windows. If you are using PowerPoint for Mac, you can still use them if you replace Ctrl with CMD (⌘) unless stated otherwise. I hope you find these keyboard shortcuts as useful as I have!

Draw horizontal or vertical lines

Press and hold the Shift key while inserting lines to make sure they are perfectly horizontal, vertical or at a 45-degree angle.

Keep objects in proportion

Press and hold the Shift key while resizing shapes and other objects to keep their proportions consistent. This is handy if you want to resize a circle without accidentally turning it into an oval.

Duplicate an object

Adding a bunch of identical objects? Just select your object and press Ctrl+D to duplicate it. This also works on slides.

Copy and paste formatting

If you want to format an object to look just like another object without reapplying all of the formatting by hand, use the formatting clipboard. Select the object whose formatting you want to copy and press Ctrl+Shift+C. Then, select the objects that you want to have the same formatting and press Ctrl+Shift+V to paste the formatting. This also works on the slide thumbnails if you have a slide background or theme that you want to copy from slide to slide.

This keyboard shortcut makes use of the Format Painter feature, which also allows you to copy formatting from one shape to another. The keyboard shortcut is a good one to remember since it packs even more power—once you’ve copied the formatting, you can paste the formatting onto as many shapes as you like without having to copy it again.

Group and ungroup

To group objects together, just select the objects and press Ctrl+G. To ungroup, select the object and press Ctrl+Shift+G. If you’re a Mac user, press CMD+Option+G to group and CMD+Option+Shift+G to ungroup.

Insert a new slide

Press Ctrl+M to insert a new slide after the currently selected slide. For PowerPoint for Mac, the keyboard shortcut is the same; you don’t need to substitute CMD.

Zoom

Press and hold the Ctrl key while using the mouse wheel to zoom in and out in the editor. On a touch device, you can pinch to zoom. For PowerPoint for Mac, this is another one where you don’t have to substitute CMD.

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Center or align text

To quickly center text, press Ctrl+E. Not happy with your centered text? To go back to left alignment, press Ctrl+L, or press Ctrl+R to right align the text.

Clear formatting

To remove all formatting from selected text, press Ctrl+Spacebar. This will reset the text back to the default formatting.

PowerPoint content placeholders have logic built in to make sure your text has the right size and formatting to match the rest of your presentation. If you’ve changed the formatting for some text or you have pasted in text that already had formatting on it, you can use the clear formatting shortcut to make the text match the design of the rest of your presentation again.

To clear formatting on PowerPoint for Mac, simply click the Clear Formatting button on the Home tab.

Start Slideshow

Done editing and ready to present? To start a Slideshow from the first slide, just press F5. If you want to start from the current slide, press Shift+F5 instead.

As a bonus, here are a few more keyboard shortcuts you might have forgotten about. Happy editing!

Microsoft Word Paste And Match Style Mac And X

Microsoft Word Styles Guide

—Lauren Janas, program manager for the PowerPoint team